Tryout Tracker SOP

1Before the tryout

Everyone · the day before

1. Check your invite. Your head coach adds you by email. Sign in with that exact address; any other address opens an empty account with no tryouts.
2. Sign in once at home (section 2) and confirm your age group shows on the home screen with a Score players button.
3. Charge your device. A tablet is best; a phone works. Bring a charger. On a phone, add the site to your home screen so it opens full-screen.
4. Know your schedule (below). Arrive 15 minutes early and open the app on the gym network before players arrive.

2026 New Castle division tryouts

Hockessin Sports Academy, 4101 Newport Gap Pike, Wilmington, DE 19808 · Red Lion Christian Academy, 1390 Red Lion Road, Bear, DE 19701. Times are from the club's tryout flyers; your head coach confirms any changes.

2Signing in

Everyone

1. Go to https://tryouts.statsetter.com and enter the email address your head coach invited.
2. Tap Email me a code. An email titled “Your PVD Tryouts sign-in code” arrives within a minute. Check spam if it doesn't.
3. Either type the code from the email into the app and tap Sign in, or tap Sign in to PVD Tryouts in the email and then Continue to PVD Tryouts.

You stay signed in on that device. Don't sign out at the gym (section 5 explains why).

3Scoring a player

Evaluators and head coaches · during the session

1. From the home screen, tap Score players on your age group. You land on the Score tab.
2. Find the player by pinnie number. Type it in the Pinnie or name box, or tap their tile. Their number appears in a pink block at the top with name, position, grad year and height. Check the name matches the player in front of you.
3. Tap 1, 2, 3 or 4 for each of the seven skills. Each tap saves on its own; there is no save button.

   • Basic Skills: Serve, Pass, Set, Spike
   • Game IQ: Serve Receive Positioning, Rotational Knowledge, Decision-Making
4. Move on with Next player › or the arrows beside the pinnie. They follow the grid order, not court order, so search by pinnie when players rotate.

• Progress: each tile shows how many of the 7 skills you've scored (for example 3/7) and turns green at 7/7. The count above the grid, such as 12/60 complete, is your finished players.
• Changing a score: tap a different number. The new score replaces the old one.
• Can't judge a skill? Leave it blank rather than guessing. A score can be changed but not cleared, and head coaches can see how many skills each player was scored on.
• Your scores are private. Evaluators only see their own scores. Head coaches see everyone's.

4The 1–4 scale

Everyone

Score the skill you saw today, against this age group, not against older players or last season.

The level names are the app's. The one-line descriptions are suggested guidance for consistency; your head coach may give age-specific benchmarks at the evaluator huddle.

5Gym Wi-Fi and syncing

Everyone

The app keeps working when the gym Wi-Fi drops. Keep scoring: taps are stored on your device and sent automatically when the connection returns. The badge next to the search box shows where things stand.

6A player isn't in the app

Evaluators and head coaches

1. Search their pinnie number first; their name may be spelled differently.
2. If they're missing, tap + Player, enter the pinnie number, first and last name, and save. Position, grad year, height and notes are optional.
3. Tell your head coach so they can check the details on the Roster tab, and tell the other evaluators. They may need to refresh the page to see the new player.

Pinnie numbers must be unique within a tryout. If the app refuses a number, someone already has it: check the shirt and ask the check-in table.

7Fair scoring

Everyone

• Score independently. Don't compare or discuss scores with other evaluators during the session. Disagreement between evaluators is useful information.
• Score what you see. Don't let club history, a sibling or a conversation with a parent move a score.
• Keep the screen private. Don't show scores to players or parents, and don't leave a signed-in device unattended.
• Never tell a player or parent a result. Decisions come only from the club, by email from premiervbde@gmail.com, normally within 24 hours of the tryout. No offers go out before the open tryout period.
• Conflicts of interest: if you're related to a player or coach them privately, tell your head coach before the session and don't score that player.

8Head coaches

Head coaches only

Inviting evaluators

Open the tryout, go to Settings, and add each evaluator's email under Coaches with the role Evaluator, or Head coach for someone who should see the dashboard. They show as Invited until their first sign-in, then Joined. Invite them a few days early so they can test sign-in at home.

Reading the dashboard

The Dashboard tab ranks every player by their average score across all evaluators and updates live as scores arrive. Ranks are split into bands of 18 for each tier your age group has teams in, in this order:

• Age groups skip tiers they don't have: 11U's only band is RISE (ranks 1–18), 12U and 13U run EDGE then RISE, 14U runs all three, and 15U–18U run EDGE then PEAK.
• A dashed 10 spots line inside each band marks one team's roster size.
• The magenta cut line sits after the last band. Players below it are unplaced.
• Spread is the gap between the highest and lowest score evaluators gave a player on one skill. At the flag threshold (2 by default) the player gets a Disagree flag: watch them again and talk to the evaluators.
• Cov. (coverage) is the share of the 7 skills the player has been scored on. Under 100% means a skill was skipped.
• Each evaluator gets a Harsh, Lenient or Neutral badge from how far their average sits from everyone else's. Correct for harsh / lenient graders re-ranks with that bias removed; compare both views before deciding.

Player flags

Tap a row to see the player's scores by skill, then set a flag:

Flagged only narrows the list to players with a Disagree flag, a good watch list for the next session.

9After the tryout

Head coaches

1. Before evaluators leave, check each one's badge reads Synced.
2. Review Disagree players and coverage gaps, then set Locked in and Cut flags.
3. Use Export CSV for the selection meeting. The file has rank, tier, each skill's average and the flags.
4. When selection is final, set the tryout's status to Closed (read-only) in Settings. Closing stops all further scoring.
5. Send decisions to the club; offers go out from premiervbde@gmail.com.

10Troubleshooting